Program Registration, Fees and Refunds
Annual program fees and any accounts in arrears are due in full at the point of registration for the season. Accounts with outstanding balances will prevent athletes from participating in the program, events, and camps until the account balance is paid in full.
Cancellation Before Any Regular Scheduled On or Off Snow Activities
Program registration can be cancelled at any point prior to the corresponding program activities beginning. A full refund will be provided less the On-Line Payment System Fee.
Cancellation Before First On-Snow Program Day
Program registration cancelled up to 14 calendar days prior to the first on-snow scheduled program day shall be eligible for a pro-rated refund of the program registration. Refunds will be assessed a $50 processing fee. ACA / Freestyle Canada Membership Fees , on-line payment system fees, dryland training related fees and 50% of the program fixed cost fees are non-refundable.
Withdrawal Before End of Second Week On-Snow
After the first on-snow day, a pro-rated refund of the program registration will be applied to any withdrawals prior to the end of the second week of on-snow training. Refunds will be assessed a $50 processing fee. ACA / Freestyle Canada Membership Fees, on-line payment system fees, dryland training related fees and 50% of the program fixed cost fees are non-refundable.
Withdrawal After Second Week of On-Snow
Any withdrawals after the second week of on-snow training, other than injury or serious illness, will be considered non-refundable.
Days Missed
Days missed are not refundable. It is understood the unpredictability of the weather and varying conditions, are part of the sport of alpine skiing. No consideration or refund will be provided due to delays, cancellations or hill closures caused by weather or other special circumstances.
Injury
For athletes that are injured or develop a severe illness during the first half of the race season and are unable to continue with the program, a pro-rated portion of the program fees may be refunded. An appropriate doctor’s certificate may be required to be supplied. Pre-existing medical conditions do not qualify for refunds. Refunds will be assessed a $50 processing fee. ACA / Freestyle Canada Membership Fees are non-refundable.
Refunds
Any fees to be refunded will be done at the end of the program season. The only exception to this is withdrawals from the program before the end of the second week of the season.
Definitions
ACA / Freestyle Canada Fees - Non-refundable annual athlete fee paid to Alpine Canada Alpin.
Annual Program Fee / Registration - Costs to register an athlete in one of the following annual programs offered by MSRC (U10 Alpine Introductory, Developmental and Performance, U12 Alpine Introductory, Developmental and Performance, U14 Alpine Developmental and Performance, U16 Developmental and Performance, U18/U21 Developmental and Performance, National Competitive Card, University Students, Free Style, and Ski Masters). Program fees consist of fixed costs related to the day to day operating expenses of the Club (general maintenance, communication, accounting, banking, training aids, etc), Alpine Canada Dues as well as program specific coaching expenses.
Coaching Expenses - Funding provided to MSRC coaches attending a race event and/or camp to cover the costs for transportation, accommodations, lift tickets and meals.
Coaching Fees - Daily fees provided to MSRC coaches during the annual program and those who attend races and camps.
Event Registration Fees - Cost for MSRC to attend an event. Costs are determined by the hosting alpine race team.
MRSC Admin Cost - Non-refundable MSRC admin fee applied to all registrations (program, race and camp).
On-line Payment System Fee - Non-refundable charge applied to all registrations (program, race and camp) processed using the on-line payment system. This fee is collected by the On-Line payment system provider and is not collected by MSRC.
Processing fee - the total charge for both the MSRC Admin Cost and the On-line Payment System Fee
Camp and Race Registration, Fees and Refunds
Payment is due at the point of registration. Accounts in arrears must be in good standing before registering for a race or camp. Accounts with outstanding balances will prevent athletes from participating in events, camps and programs until the account balance is paid in full.
Cancellation Policy
Camp registration can be cancelled with a refund no less than 14 calendar days prior to the commencement of the event. Refunds will be assessed a $50 processing fee plus any other non refundable costs that are identified at the time of registration.
Camp registration can be cancelled with a partial refund within 7 - 14 days prior to the commencement of the event. Refunds will be assessed a $50 processing fee. Camp fees and expenses will be refunded at 50% of the registration costs as commitments have been made to ensure an appropriate number of coaches are available based on the number of registered athletes.
If an event is cancelled by the club or the host facility prior to the event, refunds will be provided to all registered participants at the total registration fee less any transactional fees incurred by the club (ie. Credit Card processing fees collected by the transaction provider) or costs not recoverable by MSRC that had been paid to the host organizers.
Camp Injury
Athletes who are injured or have valid medical situation that occurs during the event and are unable to continue participating for the remaining days, not including the day of injury/medical situation, are entitled to a refund of the cost of the lift ticket (if included in the registration fees collected by MSRC and recoverable by MSRC) for each remaining days provided MSRC is able to recoup such as lift costs from the host facility. Coaching fees and expenses are non-refundable as commitments have been made to ensure an appropriate number of coaches are available based on the numb er of registered athletes.
Days Missed
Days missed are not refundable. ?It is understood the unpredictability of the weather and varying conditions, are part of the sport of alpine skiing. No consideration or refund will be provided due to delays, cancellations or hill closures caused by weather or other special circumstances. The exception is that refunds will be provided for any costs in which MSRC can recover from the event organizer or facility. MSRC will endeavour to reduce any associated athlete incurred costs related to cancellations.
Refunds
The Board of MSRC has the discretion but not the obligation to issue a full refund, with the exception of any processing or transactional fees, based on the individual cancelling member's situation. Any fees to be refunded will be done after the completion of the event/camp and all associated costs have been determined.